Purchasing & Order Management

With xtraCHEF, purchasing best practices are a piece of cake.

Make purchases and manage vendor orders in a single, easy-to-use interface on any desktop or mobile device.

Save time, avoid surprises and monitor the status of your orders using xtraCHEF’s restaurant purchasing and order management software.

By creating and dispatching orders in xtraCHEF, your team can stay on the same page regarding what was ordered from whom, when and at what price. When the order shows up, it’s easy to reconcile items, quantities, and purchase price.

Purchasing & Order Management

Dispatch Directly to Vendor

Simply select a vendor, place items in your cart and place your order. An email will sent automatically to your vendor representative who can then easily acknowledge receipt of your order with a click of button.

You can choose to reference your last purchase price on your order making it clear to your vendor and the rest of your team what you expect to pay.

Streamline & Schedule Orders

Create Order Guides for an easy way to group regularly purchased products. Management can optionally choose to schedule recurring orders saving the team from spending time repeatedly ordering the same products.

Use Bids to Get the Best Price

Solicit bid sheets from your vendors and subsequently upload them to xtraCHEF in order to compare prices and make your food costs more predictable. Once imported into xtraCHEF, bid sheets can easily be used to create order guides for the upcoming period.

Track Order History

Easily monitor the status and the history of an order using Order History. Track the order throughout various stages including: Created, Acknowledged, Fulfilled, Partial Fulfilled, Pending, Submitted or Deleted.

"This service allows our team to streamline the administrative duties that are necessary, but often time-consuming, so our chefs can focus on what they do best – creating incredible culinary experiences for our guests."
"We were experiencing challenges with having our store managers having to manually key data from paper invoices. xtraCHEF provided the solution we needed by eliminating any wasted time, errors and manual efforts of handling paper invoices."
"In nearly 25 years of operating restaurants and foodservice concepts, our guest-focused approach is what sets us apart as a top foodservice management company. xtraCHEF allows our managers to spend more time focused on our guests and less time in the office managing paperwork."
What Customers Say

Setting the standard for cloud-based restaurant management software.

  • Don't hate it. Automate it.

    Don't hate it. Automate it.

    No one likes data entry or paper pushin'
    Code invoice line-items in our system once...and that's it. Configure rules to review only the invoices you want to see. Accurate data delivered to accounting & inventory.
  • Analyze costs. Visualize profits.

    Analyze costs. Visualize profits.

    Improved visibility boosts your bottom-line
    Real-time visibility into food costs enable more informed purchase decisions, data-driven vendor negotiations & insight into how fluctuating prices impact the bottom line.
  • Connect the Kitchen & Bookkeeper

    Connect the Kitchen & Bookkeeper

    On-demand access to invoice images & data
    Secure, anywhere access and a powerful search engine make it easy to keep financial information flowing across the house, across locations or across the country.