The challenge

&pizza, the rapidly expanding, fast-casual pizza concept, was in the midst of executing a plan to add many more locations throughout the country. They lacked the full stack of tools and technology to support their hyper-growth initiatives.

While they received most invoices electronically, via EDI (electronic data interchange), there remained a number of paper invoices that the store managers needed to process each day. They needed to bridge the EDI gap in order to maintain accurate and up-to-date food costs and budgets.

Requiring store managers to manually key data from paper invoices was causing errors in their accounting and inventory systems and wasting precious time that could be better spent on managing their stores and their teams.

Their thoughts

"We were experiencing challenges with having our store managers having to manually key data from paper invoices. xtraCHEF provided the solution we needed by eliminating any wasted time, errors and manual efforts of handling paper invoices."

Meghan Horn

Operations Service Manager

The result

&pizza chose to implement xtraCHEF in 23 of their existing locations in order to improve coding accuracy and relieve their managers from manual data entry. In addition to the time-savings and reduced errors, they also benefit from xtraCHEF’s partnership and integration with Restaurant365, &pizza’s restaurant management software.

Store managers now simply take a photo or scan and upload the paper invoices, and their work is done. xtraCHEF then extracts all line-item details from the invoices and delivers the accurate purchase data to Restaurant365’s accounting and inventory management modules in less than 24 hours. Restaurant365 users can easily access invoice images from xtraCHEF’s cloud-based document management platform in just a few clicks.

With xtraCHEF, &pizza is better suited to scale. They have a fully automated Accounts Payable workflow. Their managers are spending time on the floor and working with their teams. No more invoice coding errors…

Oh, and pizza. They have great pizza, too!

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Setting the standard for cloud-based restaurant management software.

  • Don't hate it. Automate it.

    Don't hate it. Automate it.

    No one likes data entry or paper pushin'
    Code invoice line-items in our system once...and that's it. Configure rules to review only the invoices you want to see. Accurate data delivered to accounting & inventory.
  • Analyze costs. Visualize profits.

    Analyze costs. Visualize profits.

    Improved visibility boosts your bottom-line
    Real-time visibility into food costs enable more informed purchase decisions, data-driven vendor negotiations & insight into how fluctuating prices impact the bottom line.
  • Connect the Kitchen & Bookkeeper

    Connect the Kitchen & Bookkeeper

    On-demand access to invoice images & data
    Secure, anywhere access and a powerful search engine make it easy to keep financial information flowing across the house, across locations or across the country.