Integration | QuickBooks Online for Restaurants

Integration | QuickBooks Online for Restaurants

Learn more about how xtraCHEF automatically integrates accurately-coded invoice and purchase data with QuickBooks Online for restaurants – with no manual data entry.

What is QuickBooks Online?

QuickBooks Online is one of the largest cloud-based accounting systems in the world with over 4 Million businesses utilizing their software. QuickBooks Online is commonly used by small businesses, especially restaurants.

How does xtraCHEF integrate with QuickBooks Online for Restaurants?

xtraCHEF’s automated invoice processing feature digitizes your vendor invoices, bills, and receipts and automatically extracts line-item details, including item codes, description, quantity, unit of measure, pack size, and price.

Once extracted, xtraCHEF formats and delivers accurate digitized invoice data directly to QuickBooks Online for Restaurants. Best of all, this information is already accurately coded and available within 24 hours.

Will xtraCHEF integrate QuickBooks Online with my POS system?

QuickBooks Online does not automatically integrate with major POS systems. However, xtraCHEF provides the missing piece for QuickBooks Online and Toast users! Sync, a free tool from xtraCHEF, sends sales data from Toast directly to QuickBooks Online to create automatic journal entries.

No cost. No data entry. No stress. Save time and accounting-related labor costs by Sync-ing your sales data! Learn more about Sync here.

“Sync, xtraCHEF’s free integration between Toast and QuickBooks, has allowed our customers to immediately save $100/month after switching from a paid service. Additionally, correcting and re-posting is easy and within our control, not tied to a pending support ticket.” — Solomon Wang, Director of Operations at Genuine Article Bookkeeping & Consulting

How does xtraCHEF’s QuickBooks Online integration benefit customers?

Whether your restaurant manages accounting and bookkeeping in-house or works with an outsourced restaurant bookkeeping and accounting firm, implementing xtraCHEF adds tremendous benefit to your operations in several ways.

xtraCHEF’s API-level integration makes it fast, easy, and secure to automatically integrate invoice details across all of your locations and/or clients.

  • Streamline Accounts Payable (AP)
    • No more data entry!
    • No more having to deal with paper invoices and manual data entry. Accurate line-item details are available within 24 hours.
    • Easy reconcile order deliveries, short-pay vendors, manage credits, etc.
    • Sync Receipts as Paid Journal entries
  • Improve Accuracy
    • Eliminate manual data entry errors
    • Minimize duplicate entries
  • Apply Correct GL Codes Automatically
    • xtraCHEF allows you to apply a General Ledger (GL) code to a new item or vendor just once. Afterwards, xtraCHEF recognizes the item code or vendor and automatically applies the correct GL code
  • Keep Both Systems in Sync
    • Any updates to your Vendor List or Chart of Accounts in QuickBooks Online can be synced with the press of a button in xtraCHEF, so your information will stay current in both systems.
  • Improve Visibility
    • Customers have the ability to track detailed invoice information within xtraCHEF
      • Track price variances and trends for commonly purchased items to see the impact to your bottom-line
      • Easily drill down into the details of your purchases in just a few clicks
    • Go beyond managing costs at GL level
      • Create cost categories in xtraCHEF that allow you to manage costs at category or item level
  • Easy, Anytime Access to Documents
    • Search our cloud-based, digital invoice archive any time, from anywhere…from your desktop or your mobile device

Learn More about Integrating xtraCHEF with QuickBooks Online for Restaurants

Learn more about why xtraCHEF & QuickBooks Online make a powerful restaurant accounting combo by watching our webinar recording.

You can also request a demo to see it for yourself.

More Integrations

  • Integration | Xero for Restaurant Accounting
  • Integration | Oracle E-Business Suite for Restaurants
  • Integration | Toast: Restaurant POS System
  • Integration | ChefTec Recipe Costing & Inventory Management Software
  • Integration | Jonas Club Software
  • Integration | Microsoft Dynamics GP for Restaurant Accounting
  • Integration | Sage ERP Accounting Software for Restaurants
  • Integration | QuickBooks Desktop for Restaurants
  • Integration | QuickBooks Online for Restaurants
  • Integration | Restaurant365 – Restaurant Accounting
  • Integration | CTUIT Restaurant Management Software
  • Integration | Compeat Restaurant Management Software

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